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Company Secretary

Company Secretary

It is a requisite that a company must have a company secretary if it applies for incorporation in Hong Kong. Under the Companies Ordinance of Hong Kong, a limited company incorporated in Hong Kong should appoint a company secretary to report to the Companies Registry on such matters as organization structure, and changes of shareholders and directors. In addition, the company secretary should prepare the agenda of company meetings for the Board of Directors, organize annual general meetings of shareholders and handle other related matters.

In view of the crucial role that a company secretary plays in the subsequent management of a company, Conpak constantly enhances its company secretarial services to assist a company in solving its problems through prediction and evaluation of changes in relevant policies, while assisting such company in its management and development.

Our services include:

As a statutory company secretary for clients’ companies incorporated in Hong Kong and overseas

Preparing and keeping statutory records of the company

•Arranging meetings of shareholders and directors, and preparing minutes of meetings

Preparing and submitting statutory documents for the company, including annual return form and application for business registration certificate

Assisting the company in opening bank account

Deregistering the company and applying for dormant status

Providing relevant advice on company bankruptcy and liquidation

FAQs on Company Secretary

1. What is a company secretary?

A: Under the prevailing legal requirements in Hong Kong, a limited company incorporated in Hong Kong is required to appoint a company secretary, who will be in charge of arranging meetings, keeping minutes of meetings, submitting statutory documents to government departments and ensuring the company’s compliance with statutory requirements.

2. What is the qualification for a company secretary in Hong Kong?

A: A company secretary shall be a Hong Kong permanent resident over 18 years old, or a limited company incorporated in Hong Kong or an overseas company with place of business in Hong Kong.

3. Can a director of a company also serve as company secretary?

A: Yes, but the director must be a Hong Kong resident over 18 years old.

4. Can we change the statutory secretary of a company?

A: Yes. A Hong Kong company may change its company secretary at any time, but the Companies Registry shall be informed of such change with a specified form within 14 working days upon such change.